See your schedule on the calendar

Open the calendar

Open Calendar from your dashboard to see every event laid out by date. It's the fastest way to spot a busy weekend, an open gap, or a scheduling clash.

Month and week views

Switch between two views using the toggle in the top right of the calendar:

• Month — a high-level overview of the whole month, ideal for planning ahead.
• Week — a time-of-day grid that shows when each event runs across the week.

Use the navigation controls to move between periods and jump back to today.

Color-coded statuses

Each event is colored by its status, so you can tell at a glance which bookings are tentative, confirmed, or completed. A legend above the calendar maps each color to its status.

Time off on the calendar

Approved staff time off appears on the calendar too, shown as a shaded background behind events. Use the Staff filter at the top right to focus on a single team member — their time-off periods shade the days they're unavailable, making it easy to spot conflicts before you assign anyone.

Reschedule by dragging

You can move an event to a new date without leaving the calendar. In month view, drag the event chip to the target day. In week view, drag it to the target day and time slot. Catertoo updates the event's start and end to match the drop position.

Only events in a non-final status can be dragged — completed and cancelled events are locked in place. Time-off periods cannot be dragged; manage those on the staff member's profile.

If the move can't be saved (for example, the new window is invalid), Catertoo snaps the event back to its original date and shows an error message.

What's next?

• Book an event and assign staff to add bookings to your calendar.